Tuesday, June 16, 2026
One-to-One Meetings Group A:
10:30 am - 12:45 pm
One-to-One Meetings Group B:
2:15 - 4:30 pm

Wednesday, June 16, 2026
One-to-One Meetings Group B:
11:15 am - 1:15 pm
One-to-One Meetings Group A:
2:30 pm - 4:30 pm

Exhibitors can set up their tables for One-to-One meetings on June 15 from 2-5 pm and on June 16 from 8-10 am

IMPORTANT: BEWARE OF THIRD-PARTY HOTEL, SUPPLY & LIST SCAMS!
Please be aware that events, including the Romance Travel Forum, have been the target of groups trying to take advantage of exhibitors by offering various services. The phone and email solicitations include hotel offerings, attendee list rental and lead generation services. Please note: the Romance Travel Forum and its official vendors do not sell attendee lists. Any communications coming from Event Management will come via email from “@TravelSMG.com”. Any official third-party vendors will be shared in our upcoming communications. If you have any questions, contact your Romance Travel Forum sales team representative.
 

Your company will be provided a draped table, company identification sign and 3 chairs. We do not permit pop-up displays, however, you are welcome to “dress up” your table (ie branded tablecloth, floral arrangement, etc.).  Exhibitor placement will be in alphabetical order by company name.  
If you’d like to review our Showcase Tips or view some sample Showcase Table Décor, it can be accessed through the link below.

Showcase Tips & Sample Tables

Looking to dress up your table with flowers? Please check back for when we have the florist information for the event.

While you are welcome to provide collateral, we recommend that you collect business cards from your meetings and follow-up electronically post-event.  We also suggest the use of an Ipad or other tablet for any presentations you wish to give during your appointments (make sure your tablet is fully charged).  If you opt to bring collateral, a count of 50 pieces is recommended.  If you do not hand-carry these items with you to the show site, and plan to ship in advance, you will need to ship through a Customs Broker.   If you need a recommendation for a Customs Broker you can view details through the link below:

CICSA LOGISTICS

 

You can now update your company listing to include contact details, a brief description of your products/services and a company logo.  Your company listing will be available to view under the Exhibitor Registry tab on the website and will be used in your company profile in the appointment system.  To add your logo, email your logo to “upload@travelsmg.com”. To update your company listing, click here: Supplier Program Listing Form

As a key partner to this event and advocate of the travel advisor community, we encourage you to promote your participation.  With that in mind, we’ve customized seals that you can easily download and use across your social media platforms, on your website or within your signature – basically wherever you’d like!  Our official hashtags are #RomanceTravelForum #RTF2026 and we encourage you to tag us in your posts!  The link below includes the seal you can download and recommended verbiage.

Supplier Seals

Specifications are listed below, please email all to upload@TravelSMG.com. All Emails must be received by June 1, 2026. 
If doing a post-event email please reach out to our Marketing Director, Stephanie McCracken if you need more time: stephanie@travelsmg.com

The email blast should highlight your wedding/romance business or any agent promotion.

• Let us know if its for pre or post event.
• HTML Format and Text Version needed.
• 700 pixels wide is recommended to fit email clients.
• Full path images and URL. The images should come from your servers but we can also host the images if needed.
• Please include a subject line for the email blast.

Below are email blast samples from previous events:

View example 1

View example 2

View example 3