Exhibitor Service Center
Exhibitors can set up their tables for One-to-One meetings on June 4 from 2-5 pm and on June 5 from 8-10 am
IMPORTANT: BEWARE OF THIRD-PARTY HOTEL, SUPPLY & LIST SCAMS!
Please be aware that events, including the Romance Travel Forum, have been the target of groups trying to take advantage of exhibitors by offering various services. The phone and email solicitations include hotel offerings, attendee list rental and lead generation services. Please note: the Romance Travel Forum and its official vendors do not sell attendee lists. Any communications coming from Event Management will come via email from “@TravelSMG.com”. Any official third-party vendors will be shared in our upcoming communications. If you have any questions, contact your Romance Travel Forum sales team representative.
Your company will be provided a draped table, company identification sign and 3 chairs. We do not permit pop-up displays, however, you are welcome to “dress up” your table (ie branded tablecloth, floral arrangement, etc.). Exhibitor placement will be in alphabetical order by company name.
If you’d like to review our Showcase Tips or view some sample Showcase Table Décor, it can be accessed through the link below.
Looking to dress up your table with flowers? The florist for this year's event is Tulipania. Exhibitors that want to place an order for flowers for their table can email Clarissa at sales4@tulipania.com.mx and put Romance Travel Forum in the subject line. Please reach out directly to them if you are interested in learning more about their arrangements or to order.
While you are welcome to provide collateral, we recommend that you collect business cards from your meetings and follow-up electronically post-event. We also suggest the use of an Ipad or other tablet for any presentations you wish to give during your appointments (make sure your tablet is fully charged). If you opt to bring collateral, a count of 50 pieces is recommended. If you do not hand-carry these items with you to the show site, and plan to ship in advance, you will need to ship through a Customs Broker. If you need a recommendation for a Customs Broker you can view details through the link below:
You can now update your company listing to include contact details, a brief description of your products/services and a company logo. Your company listing will be available to view under the Exhibitor Registry tab on the website and will be used in your company profile in the appointment system. To add your logo, email your logo to “upload@travelsmg.com”. To update your company listing, click here: Supplier Program Listing Form
As a key partner to this event and advocate of the travel advisor community, we encourage you to promote your participation. With that in mind, we’ve customized seals that you can easily download and use across your social media platforms, on your website or within your signature – basically wherever you’d like! Our official hashtags are #RomanceTravelForum #RTF2025 and we encourage you to tag us in your posts! The link below includes the seal you can download and recommended verbiage.
Specifications are listed below, please email all to upload@TravelSMG.com. All Emails must be received by May 2, 2025.
If doing a post-event email please reach out to our Marketing Director, Stephanie McCracken if you need more time: stephanie@travelsmg.com
The email blast should highlight your wedding/romance business or any agent promotion.Below are email blast samples from previous events:
The Leading Travel Professional Event Dedicated to Destination Weddings, Honeymoons and other Romantic Milestones Celebrated with Travel.
