Exhibitor Service Center

Showcase - One to One Meeting Times

Monday, June, 26, 2023
One to One Meetings Group A:
Exact Times TBA
One to One Meetings Group B:
Exact Times TBA
Tuesday, June 27, 2023
One to One Meetings Group B:
Exact Times TBA
One to One Meetings Group A:
Exact Times TBA

*Exhibitors will be able to set up their Showcase Table from 2:00pm – 5:00pm on Sunday, June 25th and from 8:00am- 9:30am on Monday, June 26th.

Showcase Presence

Your company will be provided a draped table, company identification sign and three chairs. We do not permit pop-up displays, however, you are welcome to “dress up” your table (ie branded tablecloth, floral arrangement, etc.).  Please note, exhibitor placement will be in alphabetical order (by company name).  
If you’d like to review our Showcase Tips or view some sample Showcase Table Décor both can be accessed through the links below.

Showcase Tips

Showcase Sample Table

Floral Arrangements

Looking to dress up your table with flowers?  Romance Travel Forum invites you to contact our onsite preferred florist Natural Flowers.  When ordering please reference Romance Travel Forum and Secrets Moxche.

Natural Flowers
Ivan Martinez

Collateral/Shipping to the Forum

While you are welcome to provide collateral, we recommend that you collect business cards from your meetings and follow-up electronically post-event.  We also suggest the use of an Ipad or other tablet for any presentations you wish to give during your appointments (make sure your tablet is fully charged).  If you opt to bring collateral, a count of 50 pieces is recommended.  If you do not hand-carry these items with you to the show site, and plan to ship in advance, you will need to ship through a Customs Broker.  If you need a recommendation for a Customs Broker you can view details through the link below and please use the following shipping address:

Secrets Moxché Playa del Carmen,
Carretera Federal 307 Playa del Carmen-Cancun KM 294, Corasol
77728 Playa del Carmen, Q.Roo



Exhibitor Listing

You can now update your company listing to include contact details, a brief description of your products/services and a company logo.  Your company listing will be available to view under the Exhibitor Registry tab on the website and will be used in your company profile in the appointment system.  To update your company listing, click here: Supplier Program Listing Form

Supplier Seals

As a key partner to this event and advocate of the travel advisor community, we encourage you to promote your participation.  With that in mind, we’ve customized seals that you can easily download and use across your social media platforms, on your website or within your signature – basically wherever you’d like!  Our official handles are #RomanceTravelForum #RTF2023.  The link below includes the seals which you can download and recommended verbiage to use.

Supplier Seals

Exhibitor Email Blast

All Pre-Event Emails must be received by Friday, May 19th and all Post-Event Emails must be received by Friday, July 28th.   

Specifications are listed below, please email all to Scott@TravelSMG.com.

The email blast should highlight your wedding/romance business or any agent promotion.

  • HTML Format and Text Version needed.
  • 700 pixels wide is recommended to fit email clients.
  • Full path images and URL. The images should come from your servers but we can also host the images if needed.
  • Please include a subject line for the email blast.

Below are email blast samples from previous events: